Privacy Policy

Privacy Notice
  1. Scope

 All data subjects whose personal data is collected, in line with the requirements of GDPR.

2. Responsibilities

 2.1  The Data Protection Officer is responsible for ensuring that this notice is made available to data subjects prior to Involve Visual Collaboration Limited, hereinafter called Involve, collecting or processing their personal data.

 2.2  All employees of Involve who interact with data subjects are responsible for ensuring this notice is drawn to the data subject’s attention and their consent to any processing of their data is secured.

  1. Privacy Notice

3.1  Who are we?

Involve is a leading UK expert in audio visual design and the implementation and support of manufacturer neutral, visual collaboration solutions and are passionate about communication. Empowering people to connect simply but effectively is core to our business and a fundamental requirement of work practices today.

We create the solutions and provide the environments which bring real value by helping teams to work together on key projects, wherever they are.


Our Data Protection Officer can be contacted directly by:-




Telephone: 0845 805 3455


By post:

Involve Visual Collaboration Limited

Martin Dawes House

Europa Boulevard





We collect information about you from our website using cookies and as necessary for the performance of a contract to which the data subject is party. 

We use the information we have collected from you to enable us to fulfil our contractual obligations and comply with the law.  The information we collect from the website is used to process any enquiries and we send marketing e-mails informing you of other products and services we can offer.

We store your information on our servers in the UK and with our cloud service providers.  We use cookies to monitor your behaviour when you are on our website.  From time to time we may share your data with suppliers and we analyse our customer data.  In some instances, we use an IT provider who host our database and this provider has administrator access to the information on the database.


Our legal basis for processing personal data is:-


  • Consent – the data subject has given clear consent for us to process their personal data for a specific purpose.
  • Contract – the processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
  • Legal obligation – the processing is necessary to comply with the law.
  • Legitimate interests – the processing is necessary for your legitimate interests or the legitimate interest of a third party unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests.


3.2       Consent


If we require consent from you to process any personal data, consent must be explicitly given and you may withdraw consent at any time. Consent may be withdrawn in line with our Withdrawal of Consent Procedure which is summarised below:


3.2.1    Involve must demonstrate that the data subject has withdrawn consent to the processing of his or her personal data as recorded in the Data Subject Consent Withdrawal form.


3.2.2    Where the processing had multiple purposes, Involve will demonstrate withdrawal of consent for each purpose as recorded in the Data Subject Consent Withdrawal form.


3.2.3    The processing activities that relied upon the consent is stopped in accordance with the relevant process. The Data Protection Officer will inform the relevant process owner and IT Manager of this change so that processing can be stopped.


3.3         Disclosure

Involve will not pass on your personal data to third parties without first obtaining your consent.

3.4         Your rights as a data subject

At any point while we are in the possession of or processing personal data, the data subject has the following rights:-

  • Right of access – you have the right to request a copy of the information that we hold about you.
  • Right of rectification – you have the right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
  • Right to portability – you have the right to have the data we hold about you transferred to another organisation.
  • Right to object – you have the right to object to certain types of processing such as direct marketing.
  • Right to object to automatic processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
  • Right to judicial review: in the event of Involve refusing your request under the rights of access, we will provide you with a reason as to why. You have the right to complain as outlined in clause 3.5 below.


Should there be a third party involved in the processing of any personal data, any of the above requests will be forwarded on to them.


3.5         Complaints

In the event that you wish to make a complaint about how your personal data is being processed by Involve, or how your complaint has been handled, you have a right to lodge a complaint directly with the supervisory authority and Involve’s Data Protection Officer.

The details of each of these contacts are:-

Supervisory Authority

contact details

Data Protection Officer

contact details

Contact Name: Information Governance Department Pam Rose
Address: Information Commissioner’s Office
Wycliffe House
Water Lane
Involve Visual Collaboration Ltd

Martin Dawes House

Europa Boulevard



Tel. No.: 0303 123 1113 0845 805 3455


3.6       Privacy Statement

Read more about how and why we use your data in our Privacy Statement here.

3.7       Cookies

Website usage information is collected using cookies.  We use cookies to track your browsing and optimise our website and marketing efforts by using visitor tracking software.

Most web browsers allow some control of most cookies through the browser settings.  To find out more about cookies, including how to see what cookies have been set and to manage and delete them visit

To opt out of being tracked by Google Analytics across all websites visit

Below are the types of cookies being used on our website:-

User identification cookie –  This holds a unique reference which identifies the visitor each time that they return to the site.  This cookie is held for a 10 year duration.  If a user upgrades their browser within this time, the cookies will be cleared.

Session identification cookie – This holds a unique reference which allows the current tracking to be related to a single session.  This cookie is held for 30 minutes.

Pop-up window – This records the current state of the pop-up window.  This cookie is held for the duration of the user’s session.

Temporary cookies – These are used to ensure that the data which has been captured is recorded and transmitted to the servers.  These cookies are deleted after a positive response is received from the tracking servers.

3.8       Other websites

Our website contains links to other websites.  This Privacy Notice only applies to this website so when linked to other websites you should read their own privacy policies.

© Involve 2018